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Computer Accounts

Accounts

Please let us know as soon as possible, if you want accounts created, changed or deleted.   For new accounts, we require;

• First Name
• Last Name
• Work e-mail
• Work telephone
• Position/Title
• Access required
• Normal accounts give access to P: and U: drives and must be approved by the program head or their listed designate.
• Limited accounts don't allow access to P: and U: but still let the person logon, use installed programs and access the internet.
• Termination date (if applicable)
  

We modify accounts every Friday, in batches.  We charge hourly for account modifications, at other times.

Logging On/Off of the D_Psychiatry Domain

	Logging On You are allowed 10 bad logon attempts (wrong password or user name) in a 20 minute period.  If you exceed that limit, your account will be locked.  Your account will automatically be unlocked after 45 minutes, provided you don't keep trying to logon.	Logging Off Please log off, when you leave your office and shut down your computer at night.  It protects our common files from being accessed by visitors to your office and saves energy.
Windows XP	At the Begin Logon window, press the Ctrl, Alt and Delete keys, at the same time.  Windows will ask for your user name, password and domain (D_Psychiatry).  Enter them and click OK to logon.	Click the Start button, then click Log Off, Shutdown or Restart.
Windows Vista and Windows 7	Press the Ctrl, Alt and Delete keys, at the same time.  Windows will prompt with the last used user name, if correct, just enter your password and press the Enter key. If it's not your user name, click the "Switch User" button, the "Other User" button, then enter your user name and password.  If it doesn't say "Logon to: D_Psychiatry", just below, you may need to enter your fully qualified user name, which is username@psychiatry.ubc.ca	Click the "Start" button, then the "Shut down" (bottom right corner of Start menu) button. Or Click the "Start" button, the right arrow (bottom right corner of Start menu), then "Log Off".
Macintosh	Logon to your computer, with your local account and password.  See the SAN page for instructions to mount the SAN and access the "Division" (P:) or "User" (U:) folders.	Shutdown or restart your computer.

Passphrase

Choose a passphrase (password) that no one else can figure out, but is easy to remember and type.  If people can figure out your passphrase, they can modify or delete any files that you have access to.  You are responsible for the use of your account.  It should not be used by anyone else.  Do not tell anyone your logon passphrase.  People masquerade as System Administrators in E-mail messages.  Don't give them your passphrase.

Your passphrase must;

• be changed at least every 95 days, or it will expire.
• be between 8 to 127 characters and contain at least 3 of the following 4 items;
• numbers
• symbols
• upper case
• lower case

Your passphrase should not, or in some cases can't;

• contain your ID or anyone's name, forward or reversed.
• contain any string of characters associated with you (your licence plate, your telephone number, etc.).
• be something that you can see while sitting at your desk.
• re-use the last few passphrases
• be any word in any dictionary (English, French, Spanish, etc.).
• be changed more than once every 24 hours

To give you some ideas;

• BoB3rdBirthday
• 10cafe3! (coffee at 10am and 3pm)
• Hawaii0812trip
• parking ticket on 33rd Avenue
  

Don’t use "remember password" or “keychain” feature of some programs.  They have the potential to give anyone who has access to your office, access too not only your data but your workgroup's data.  The other problem with "remember password" feature is that you are liable to forget what it is.  If we find your password written on your monitor, keyboard, mouse pad or anywhere else, we will erase or destroy it.  Treat them like your ATM PIN code.

Changing your passphrase;

• Windows XP, Windows Vista and Windows 7
  
• After logging on, press Ctrl+Alt+Del simultaneously and select Change Password from the popup window.   Enter your current password, tab to the next entry box, enter your new password, tab, type your new password again to confirm it and press enter to save it.
• Note: Don’t press the Enter key until all three password boxes are filled in.
• Macintosh (OS 10.2.8 and later)
• Method 1
  
• Select Applications - Utilities - Terminal
• Type “smbpasswd -r \psyt0947 -U username”, replacing username with your D_Psychiatry username.
• Note: "-U username" is only required of your Windows username doesn't match your current Macintosh username.  The command prompt will show what your current computer name and Macintosh username are.  For example “psyt1234:~ smithj$” indicates a computer name of “psyt1234" and a local Macintosh username of “smithj”
• Method 2
• Logon to a Windows computer, with your D_Psychiatry account and follow the Windows password changing instructions, above.
  
• Note; You will not get any warning that your password will expire, so please keep track of password expiry dates using your scheduler, to prevent them from expiring.