2011/12 PCard Year End Deadlines and Procedures

2011-2012 PCARD YEAR END DEADLINES AND PROCEDURES

IMPORTANT: making transactions on March 31st with a vendor will not ensure its inclusion in fiscal year end 2011/12. To ensure purchases made before March 31st are included in Fiscal 11/12 complete your purchase as early as possible within March.

Cycle Dates and closing dates for Fiscal Year End listed below;

March Cycle = February 16, 2012 – March 15, 2012 – closed in CentreSuite for reconciliation March 22nd at 4 pm (due to weekend upload)

March Year End Cycle = March 16, 2012 – March 25, 2012 – closed in CentreSuite for reconciling March 26th at 4 pm

Final Year End Cycle = March 26, 2012 – March 31, 2012 – closed in CentreSuite for reconciling April 2 at noon

CentreSuite Viewing Transactions

When viewing transactions in CentreSuite for the cycle March 16th – April 15th you will view transactions both open and closed due to Finance processing transactions for Year End.

CentreSuite Print Statement Instructions

Printing Year End VISA statements. Your first VISA statement scheduled to run April 19th in CentreSuite will include all transactions from March 16th – April 15th (Fiscal 11/12 and Fiscal 12/13 transactions together), If you would like to run a statement with different date ranges please contact PCard Program

Lynda Giesbrecht
Purchasing Operations Manager | UBC Supply Management
The University of British Columbia | Vancouver Campus

2075 Wesbrook Mall | Vancouver BC Canada V6T 1Z1
Phone 604 822 2439 | Fax 604 822 3261
lynda.giesbrecht@ubc.ca
www.supplymanagement.ubc.ca

Mark your calendars!! — Sci Trek takes place March 08, 2012 at Life Sciences!