20111209 Supply Management Procurement Year End Deadlines

Procurement year-end deadlines

 

Please see the below message and attached document, sent by UBC Supply Management, regarding Fiscal Year 2011/12 Year-End Procurement Deadlines.

 

All Purchase Requisitions require the Department Head signature as the 2nd authorized signatory. Please forward all Purchase Requisitions to the Department Administration Office, attention Vicky Yau, to arrange for Department review & approval.

 

In order to meet UBC Procurement Year-End deadlines, please ensure Purchase Requisitions are submitted to the Department Administration Office 5 working days prior to UBC deadlines below.

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To assist in processing procurement transactions for the 2011 calendar year and fiscal 2011/12 year ends, please be aware of the following important dates:

CALENDAR 2011

Immediate:

Orders Requiring Tendering (>$50,000 CAD) – Purchase Requisitions will be processed on a first-in basis as expeditiously as possible. Contact Supply Management to discuss your particular requirement.

December 2, 2011:

Orders Not Requiring Tendering (<$50,000 CAD) – Last day to receive Purchase Requisitions requiring order placement prior to December 31, 2011.

**Purchase Requisitions received after the above cut-off date requiring a Purchase Order in 2011 will be reviewed on a case-by-case basis and processed as expeditiously as possible but may not be processed until January 2012

FISCAL 2011/12

December 23, 2011:

Orders Requiring Tendering (>$50,000 CAD) – Last day to receive Purchase Requisitions requiring order placement, delivery and invoicing by March 31, 2012.

January 27, 2012:

Foreign Orders Not Requiring Tendering (<$50,000 CAD) – Last day to receive Purchase Requisitions for Foreign suppliers (including US suppliers) requiring order placement, delivery, and invoicing by March 31, 2012.

February 24, 2012:

Domestic Orders Not Requiring Tendering (<$50,000 CAD) – Last day to receive Purchase Requisitions for Domestic suppliers requiring order placement, delivery and invoicing by March 31, 2012.

**Requisitions intended for Fiscal Year 2011/12, please clearly mark “11/12” at the top of all requisitions or the requisitions will be processed in Fiscal 2012/13.

**Purchase Requisitions intended for “11/12” but received after the above cut-off dates will be reviewed on a case-by-case basis and processed as expeditiously as possible but may be charged against the 2012/13 fiscal year.

 

Information can be found on the Supply Management website: http://www.supplymanagement.ubc.ca/news/2011-year-end-procurement-deadlines

Please Submit Purchase requisitions to purchase.requisitions@ubc.ca or contact 604.822.2686 (Vancouver) / 250.807-8614 (Okanagan).

Kind regards,

 

Vicky Yau
Manager, Personnel and Business Operations
Department of Psychiatry, Faculty of Medicine
University of British Columbia
2255 Wesbrook Mall
Vancouver, BC V6T 2A1
Tel: 604-822-7315
Fax: 604-822-7756
Email: vicky.yau@ubc.ca