Research excellence is a fundamental commitment of the University. The UBC research community can be justifiably proud of its outstanding track record of success in securing external funding from many agencies, foundations and other sponsors, as well attracting gifts and donations for research projects.
UBC continually strives to provide its researchers with an environment that will foster and support the advancement of research and innovation, and attract top trainees and scholars from around the world.
Changes in the complexity and competitiveness of the research environment including, for example, greater levels of monitoring and compliance required by funding agencies, and the demand for new technology and increased infrastructure operating costs, are impacting our ability to adequately support our researchers. Recovery of the indirect costs of research (ICRs) is therefore vital to ensure the support of the research enterprise on a sustainable basis.
A standard ICR rate of 25% applies to all grants and contracts. Tri-council agency funds are exempt as UBC and its affiliated teaching hospitals recover indirect costs from these agencies through the federal Indirect Costs Program (at a current rate of approximately 17.5%). The only other exceptions to ICR recovery at UBC’s standard rate are funds received through grant applications where a verifiable specific ICR rate is stated on the grant application form or accompanying instructions. The VPRI continues to update a table of currently verified rates on a periodic basis on the following website:
http://research.ubc.ca/vpri/agency-specific-overhead-rates (requires CWL login)
For a variety of reasons, the University has been recovering ICRs at a rate that is, on average, much lower than 25%. To recover ICRs more effectively from all eligible sources, and generate the necessary revenue to support research, the University is modifying its procedures relating to Policy #87 (Research).
Effective January 1st, 2014:
– All research grant applications and contracts must be accompanied by a Research Project Information Form. This form replaces all Faculty-based cover sheets. It requires researchers to summarize the budget they have created in terms of total cash requested and the appropriate indirect costs amount. A budget calculator and other resources are available to assist researchers in calculating ICRs on the VPRI website at http://research.ubc.ca/vpri/research-project-budgets.
– All grant applications submitted to ORS must adhere to a minimum 2 working day internal deadline. More details can be found at http://www.ors.ubc.ca/internal-deadlines.
Development and Alumni Engagement supports this initiative and will include the indirect costs into donation budgets for research, where appropriate, while remaining sensitive to, and respectful of, UBC’s many donor relationships.
Together we can all ensure that researchers at UBC and its affiliated teaching hospitals receive the support needed to continue conducting outstanding research.
Provost & Vice President Academic
Vice President Research & International
Vice President Development & Alumni Engagement