The Faculty of Medicine Finance “clusters” are now in place. Although Vicky and Sean are now Faculty of Medicine employees and part of a Faculty Finance cluster, they will continue to be located in Detwiller Pavilion and will continue to be the point of contact as in the past. Please note the Two Signatures policy is now strictly enforced by the Faculty of Medicine & UBC. Any financial transactions that do not have the required two signatures will not be processed and forms will be returned to the initiator.
Two signatures: One should be the PG holder, and one should be a financial reviewer/approver. The Financial Reviewer/Approver in the Department of Psychiatry is Vicky Yau, Finance and Facilities Manager. Please forward all financial paperwork to her attention at:
Dept. of Psychiatry, Faculty of Medicine
University of British Columbia
2255 Wesbrook Mall, Rm 2C1
Vancouver, BC V6T 2A1
Please note the following process for financial transactions:
- The initiator completes a requisition (i.e. Qreq, Travel req, Smart Form, JV and purchase order requisition) with backup documentations and the PG holder signature.
- The initiator sends the document to Vicky for review and signature. Note: The initiator is responsible for making a copy of the paperwork for reconciliation and audit purposes before submitting to Department for review and approval. Department will not make a copy for the initiator.
- Vicky will review the paperwork per the guidelines (see Attached) and after approving, will forward on for processing.
- Central Finance will continue to print and distribute cheques.