Our UBC e-mail is a robust and flexible system, however Psychiatry IT has been noticing a tendency for Department members to overload it, by using it as a filing system. The result is often lost and slow e-mail, something that none of us have much tolerance for.
Simply buying more e-mail storage, does nothing to reduce the overload problem and it often makes the problem worse, because you are not forced to cleanup your inbox.
Some messages are easier to deal with than others, but the best way to keep your inbox under control is to deal with messages as you read them. Whether you reply, delegate, or delete, try to deal with each one. You probably can’t avoid deferring a few emails, but if you always try for closure your inbox will stay much more manageable.
You can also tackle the total size of your e-mail storage by sorting your inbox by size (click at the top of the size column), then work on the largest of them, which are typically those with attachments. If you need to save e-mail, as backup or for legal reasons, save it to a hard drive, then delete it from your e-mail account. Don’t forget to save any attachments, before deleting the e-mail.
Computer System Coordinator | Medicine | Psychiatry
The University of British Columbia | Pt. Grey Campus
Phone 604 822 7374