Computers users on the Psychiatry network have access to UBC Storage Area Network, which is paid for by the department. If you use a supported computer, you see this as P: or U: drives (Division & User for OS X users). Additional space is available for a small fee. Access to this space and the amount available to you, is controlled by your computer logon account.
Because P: and U: are only accessible to people on the Psychiatry network, we are aware that some department members may be using Dropbox (2Gb free) or similar file sharing tools. These file sharing tools generally do not meet provincial legal or UBC security requirements, for the storage of Personal Information (PI). PI includes “recorded information about an identifiable individual other than contact information”. There is also a risk that if something happens to the Dropbox account holder, all of the Dropbox data may be lost.
In order to make collaboration easier while meeting UBC policy and Provincial law, UBC is now offering Workspace file storage. Workspace servers are owned by UBC and allow file sharing with UBC and non-UBC people. It works via the web browsers on most computers, smartphones and tablets. Every UBC faculty and staff member has 20Gb available to them, for free.
The downside to Workspace is that if the account owner (e.g. Jo Doe), is terminated, it may take a week to make the files available through another account, but that is better that losing the information completely, as with commercial cloud storage solutions.
Please contact Psychiatry.IT@ubc.ca or 604-827-5695, if you have any questions.
Computer System Coordinator | Medicine | Psychiatry
The University of British Columbia | Pt. Grey Campus
Phone 604 822 7374