By now, you’ve probably hired your students for the summer session and are preparing for their onboarding in the coming weeks. Set your students up for success and provide an orientation, introduce them to staff members who they’ll be interacting with in their role, create a training plan to ensure that your student has the resources and support they need to deliver results, and set clear expectations about job objectives, timelines, roles and responsibilities.
85% of students choose to do Work Learn to gain experience and professional skills in the workplace (From: ‘Work Learn S14 Student Survey”). Ask students early on what they hope to gain from this experience and how their learning goals can be achieved in their current role.
Here are a few resources to support you in your onboarding and evaluation of student staff and we encourage you to adapt them as you see fit:
We will be offering Work Learn orientation sessions to equip students with strategies that’ll help them make the most of their Work Learn opportunity. This optional session is meant to supplement the orientation that students will receive in their individual workplaces. The following topics will be covered:
Professional etiquette and workplace expectations
Developing a career plan and setting personal learning goals
Building your competencies and skills profile
Connecting this experience to future opportunities
Establishing a network of professional contacts
This is open to all current summer Work Learn students and is an opportunity for them to network with their peers from a variety of units from across campus and gain insights into the types of Work Learn jobs that exist in various departments, labs, and offices.
Orientation sessions will be offered on the following dates/times and will take place in the Presentation Centre (room 2071) at Brock Hall:
Our hope is that you would find value in having your student participate in this type of opportunity. As a supervisor, you will play a key role in having discussions with your student staff to reflect on the session outcomes, and provide context about how these outcomes can be integrated into their summer workplaces.
Please note that students would need to be paid for the hours that they attend the session. If you’re interested in sending your students, please have them register on CareersOnline.
A safe and respectful working environment at UBC
All UBC Faculty & Staff (including students employed by the University) are legally required to complete training about workplace bullying and harassment policies and requirements on how to recognize, prevent, and address workplace bullying & harassment.
It’s important to have students appointed in their positions prior to starting work.
Reminder: If you have a student starting work between May 1-15 and haven’t already submitted their appointment form to the CSI&C office, please do so as soon as possible as the deadline to submit these to our office has already passed.
ePAFs submitted in HRMS will automatically be routed to the Work Learn approval queue.