Please see below for important information about the Department Severe Weather Policy and Closures in the Upcoming Holiday Season
#1. Possible Severe Weather (policies and procedures)
- Please find attached the updated Department Severe Weather Policy. This updated Policy will also be posted on the Department website (https://psychiatry.ubc.ca/ ) under quick finds.
Note: The Policy portion of this document is applicable across the Department and the General Procedures and Processes are meant to provide general information to all members of the Department. This document also includes some additional specific details on the procedures that will be followed in the Department Administration Office (at Detwiller) and in the Department Education Office.
We encourage you to develop communications plans with your research groups and work units to prepare for this possible severe weather.
- UBC Point Grey Campus – Snow removal priorities
UBC has developed a snow removal priority plan for the UBC Point Grey Campus. Please consult these maps on days that it does snow. Please note that though all access points are important, Building Operations will be clearing snow first based on the attached campus priorities
#2. Department and UBC Closures over the Holiday Period:
As we approach the holidays, there are absences and closures of UBC Offices that may affect you. Please take note of the following information for the UBC Psychiatry Offices, the Psychiatry IT Office, and Central UBC Office. For more information on Paid Leave between Boxing Day and New Year’s Day: http://www.hr.ubc.ca/memos/paid-leave-between-boxing-day-and-new-years-day-nov-15-2017/
Please note that the below closures may mean that day to day transactions and/or queries will take longer than usual to process or obtain a response so please allow for this extra time in your planning.
Psychiatry Administration Office, UBC Point Grey Campus: Closed from noon on Friday, December 22, 2017 until 8:30am on Tuesday, January 2, 2018
Psychiatry Education Office, Diamond Health Care Centre: Closed from noon on Friday, December 22, 2017 until 8:30am on Tuesday, January 2, 2018.
For urgent matters during this time, please see the below contacts:
Undergraduate Education Program
Dr. Kathryn Fung: email@example.com
Postgraduate Specialty Education Program
Dr. Ladan Sadrehashemi – firstname.lastname@example.org
Child and Adolescent Psychiatry Subspecialty Program
Dr. Andrea Chapman: email@example.com
Geriatrics Psychiatry Subspecialty Program
Dr. Ashok Krishnamoorthy: firstname.lastname@example.org
Forensics Psychiatry Subspecialty Program:
Dr. Todd Tomita: email@example.com
Psychiatry IT Office: Closed from noon on Friday, December 22, 2017 until 8:30am on Tuesday, January 2, 2018
For emergencies only (e.g. P: Drive not showing), please email firstname.lastname@example.org. This email will be checked once in the morning (approximately at 10 am) and once in the early afternoon (approximately at 1:30pm), from December 27 to 29, 2017.
Dean’s Offices, Faculty of Medicine
The Faculty of Medicine Dean’s Office will be closed to the public from 12:30 pm on December 22, 2017 and will re-open at 8:30 am on January 2, 2018
Central UBC HR Offices:
The UBC HR Office will be closed over the holidays from 4:30 on Friday, December 22, 2017 until they re-open on Tuesday, January 2, 2018. We’ve received contact information for the Central UBC HR Offices during the holiday break (from 4:30 pm on Friday, December 22, 2017 until 8:30 am on Tuesday, January 2, 2018) which are noted below for your reference. Each HR unit has a designated person who will be monitoring emergency inquires over the week. To reach the voicemail of any HR unit, call 604-822-8111.
Advisory Services: Voicemail can be left at 604-822-4233
Hiring Solutions (formerly Staff Finders): Voicemail can be left at, 604-822-8107
Faculty Relations: Voicemail can be left at 604-827-1010
Housing and Relocation Services: Voicemail can be left at 604-827-4098
Compensation: Voicemail can be left at 604-827-2464