RE: Contribution and Structure Changes to Extraordinary Expense Fund (Policy #86) Effective April 1, 2019
The Extraordinary Expense Fund (Policy #86) was established to help researchers with grant- and contract-funded staff, faculty and postdoctoral fellows (PDFs) who receive funding directly from a source external to UBC, by providing a fund for uncustomary expenses not otherwise covered.
The fund provides reimbursement for extraordinary circumstances such as paid short-term sick leave, maternity, parental, and adoption leave. Severance or working notices are also eligible under certain criteria.
The fund is established through contributions of salary or earnings of grant- or contract-funded employees and are typically collected from grant and research accounts. A different approach is in place for PDF award recipients. As you will recall from last year, contribution rates for Tri-Agency and non-Tri-Agency funds are calculated separately, and the proceeds placed in separate funds. Each year, the appropriateness of the contribution rates are evaluated, and the following rates will be effective April 1, 2019 to ensure the fund covers expected expenses:
- Tri-Agency funds: 0.6% (no change from last year)
- Non-Tri-Agency funds: 0.9% (increase from 0.8% last year)
We will notify you each year of the contribution rates for the following fiscal year. For more information on the EEF, please see: http://www.hr.ubc.ca/administrators/managing-staff/extraordinary-expense-fund/
Thank you for your assistance in circulating this information widely within your Department / Faculty.
Gail C. Murphy, PhD, FRSC
Vice-President Research & Innovation
Professor, Computer Science
The University of British Columbia
Vancouver Campus | xʷməθkʷəy̓əm (Musqueam) Traditional Territory
6328 Memorial Road | Vancouver BC | V6T 1Z2
Phone 604 822 4813 | Fax 604