UPDATE: UGE Students Returning to Clinical Rotations July 6, 2020


**Sent on behalf of Dr. Kathryn Fung, Program Director, Undergraduate Medical Education, Department of Psychiatry**


Dear faculty and residents,

The UBC Department of Psychiatry is looking forward to welcoming back medical students to their clinical rotations on July 6, 2020.

This message is for Clinical Faculty and residents is intended to highlight some key dates and changes when working with students.

Observed Donning and Doffing of PPE:

At all sites, on July 6, 2020, students will be required to complete an observed donning and doffing of PPE prior to returning to the wards. This is a mandatory logging item for students. UBC is making arrangements for psychiatry students to have this task supervised by qualified individuals. Psychiatrists will not be expected to sign off on this.

Class of 2021 (Year 3 interrupted class):

  • There are two groups of students who will need to complete their Year 3 psychiatry rotation; each group will complete 5 weeks of psychiatry, rather than the usual 6 weeks.
  • Group 1: They have completed 2 weeks of psychiatry in March and will resume their Year 3 psychiatry rotation at the site where they were previously in March. This group of students will do an additional three weeks of psychiatry from July 6 to July 26, 2020, for a total 5-week rotation.
  • Group 2: The final cohort of students will do a 5-week rotation in psychiatry from July 27 to August 30, 2020.
  • These students will write their final block exam on Friday, August 28, 2020.
  • They will start their elective blocks on August 31, 2020 (i.e. enter Year 4).
  • Visiting electives remain suspended.
  • CaRMS interviews will be done virtually for the Class of 2021 from March 8 to 28, 2021.

Thank you to all who promptly re-confirmed their Year 4 elective descriptions and capacity in a short timeline.

Class of 2022 (new incoming Year 3 MEDD 431 students):

  • They will technically start Year 3 on July 6, but will be doing online learning until August 30 to avoid a double cohort of students on the wards/in the clinics.
  • July 6 to August 30, 2020 (8-week period):
    • 6 weeks – studying academic materials/objectives as independent study
    • 2 weeks of “boot camp” (missed TICE, introduction to virtual care, etc.)
  • This will result in a condensed Year 3 beginning August 31, 2020.
    • Psychiatry will occur in a 10-week Brain and Body block, instead of the usual 12-week block.
    • The psychiatry clerkship will be condensed to 5 weeks (from the usual 6 weeks). All core clerkships are being condensed.

Class of 2023 (incoming Year 2 medical students):

  • Year 2 Psychiatry Clinical skills sessions will be taught virtually beginning in the fall of 2020. Further details will follow when available.

Supervision and teaching decisions effective immediately:

  • No student involvement in the care of patients who are COVID positive or COVID pending.
    • Students have the right to refuse to see patients.
  • No long-term care or nursing home visits.
  • In-person/live ECT exposure is no longer a “must-do.”
    • ECT is considered an aerosol generating medical procedure (AGMP). For this reason, medical students will achieve their ECT must-do logging item by viewing the Neurostimulation Treatments in Psychiatry: ECT module on Entrada. This is a high-quality module, developed in conjunction with Dr. Fidel Vila-Rodriguez.
  • WBA Direct Observation forms
    • Students will still be required to complete 6 WBA Direct Observation forms.
      • Pre-COVID, students typically informed preceptors of which WBAs they needed to complete. The preceptor would then observe the task, give verbal feedback, and the preceptor typically would fill in the form on the student’s phone.
      • For infection control purposes, it is recommended that feedback continue to be given verbally, followed by the student entering the feedback on their phone and then showing the completed screen to the preceptor to ensure accuracy. Once the preceptor confirms accuracy, the student will tick off the “authorized” box at the bottom of the screen and submit the form.
      • If a preceptor wishes to complete the form themselves, UBC recommends that appropriate infection control procedures be followed.
    • All large group teaching sessions have been converted to virtual delivery or previously-recorded sessions.
    • Appropriate PPE must be worn at all times by Clinical Faculty and students when social distancing cannot be maintained.
      • For both preceptors and students on psychiatry, appropriate PPE is a surgical mask + eye protection. Students will be provided with reusable goggles (eye protection) by UBC. Health authorities and/or preceptors are expected to provide masks.
      • Both students and preceptors must wear appropriate PPE on the wards and during any necessary small group teaching sessions.

I hope this information is helpful in preparing for the medical students’ return on July 6, 2020. Your Discipline-Specific Site Lead (DSSL) will be in contact with you regarding student scheduling.

Additional teaching resources are available on UBC’s Office of Faculty Development website https://facdev.med.ubc.ca/.

As a reminder, psychiatry-specific teaching resources are available on Canvas (website https://faculty.canvas.ubc.ca/ or mobile app) using your CWL login. If you do not have access, please email psychiatry.education@ubc.ca with your CWL username (NOT password) and access will be provided and confirmed.

If you have any questions, please email Dr. Kathryn Fung (kathryn.fung@vch.ca), Psychiatry Clerkship Director, and Paola Martens (paola.martens@ubc.ca), Senior Education Programs Manager.

Thank you in advance for your ongoing support of UBC’s medical students.



Dr. Kathryn Fung
Program Director, Undergraduate Medical Education
UBC Department of Psychiatry