Internal Cut-Over Deadlines for Finance and HR Items


Dear Department members,

As UBC is changing its HR & Finance systems to Workday effective November 2nd, UBC has announced some cut-over deadlines in preparation for the system transition. Below are the Department internal cut-over dates that I would like to bring to your attention. The deadlines below are for items to be processed using the current system. Please note that requests received after the cut off dates listed below will be processed through the new system when it goes live on November 2nd.

Finance Items to be sent to Gloria Park at
Internal Cut-Over Dates
Purchase requisition (PO requests), PO invoice payments, new vendor requests or vendor change request Friday, October 2 noon
Non-PO invoice payments, reimbursements and Journal Vouchers Wednesday, October 7 noon
Cheque deposits Friday, October 9 noon
HR Items to be sent to Bree Wilson at
Internal Cut-Over Dates
Update employee self-service data (ie change to address, phone number, emergency contact) Thursday, September 24 noon
Reappointments, new hires, leave of absence, FTE change, pay rate changes

  • Any actions (ie new hires and reappointments) with an effective date beyond November 2nd will be processed through Workday
Friday, September 25 noon
Job postings Friday, October 16 noon
Hourly timesheet Monday, October 26 noon
Specific to those tracking their leaves on Personnel Absence Tracker (PAT):
Internal Cut-Over Dates
All leaves up to November 15th must be entered into PAT

  • If you submit request after September 23rd, they will not be reflected in Workday, these will need to be re-entered into Workday
  • For any preapproved leave requests after November 16th, they also need to be re-entered into Workday
Wednesday, September 23 noon


Thank you for you patience and understanding during this transition period.

Please don’t hesitate to reach out if you have any questions or concerns.

Thank you,


Amity Chiang, CPHR Candidate
Assistant Human Resources Manager
Faculty of Medicine | Department of Psychiatry
The University of British Columbia | Vancouver Campus


Workday is going live on November 2, 2020 – please complete the essential Workday training for all Department members here: