Director, Administration: Vicky Yau, vicky.yau@ubc.ca, 604-822-7313
- Oversees all administrative operations, Department HR activities, business operations and operational planning
- Manages strategic initiatives
- Budgets, financial commitments
- Administrative representation for Department (internal and external units)
- Department resource, facility and space management
- Faculty recruitment planning and process oversight
- Faculty merit and PSA
- Faculty leaves
- Faculty recruitment, advertising, and work permits
- Royal College Academic Certification
- Research Grant / Salary application review for the Head’s signature
Manager, Communications and Partnerships: Margaret Koshi, margaret.koshi@ubc.ca, 604-822-2142
- Manages internal and external communications initiatives for the Department and IMH
- Supports the Department in partnership engagements with internal & external stakeholders
- Reports, letters, proposals and other written communications
- Communications Bulletin newsletter
- Department social media content
- Department website content
Assistant HR Manager: Amity Chiang, amity.chiang@ubc.ca, 604-822-7315
- Oversees staff and student appointments and reappointments
- Staff recruitment, job descriptions, position classifications, performance management, merit and leave management
- Faculty appointments and reappointments (including Research Associates and Fellows)
- Faculty promotions and tenure
- Other faculty appointments requiring committee review
- Health and Safety
HR Assistant: Bree Wilson, bree.wilson@ubc.ca, 604-822-7610
- Staff and student appointments inquiries and orientation (CWL, emails, etc.)
- Faculty inquiries and orientation (setting up CWL, email, etc)
- Postdoctoral Fellow, Research Associates and Clinical Fellow inquiries and orientation (CWL, email, etc)
- Immigration offer letters for Postdoctoral Fellows and Clinical Fellows
- Honorary faculty and visitor appointments
- Hourly payroll
- Volunteers
- Criminal record checks
Finance & Admin Assistant: Gloria Park, psychiatry.financeasst@ubc.ca, 604-822-7314
- Financial processing
- Reception
- Room bookings
- Key requests
- Supplies and vendor contact
- Facilities and health and safety assistance
- Voice administrator (telephones)
Assistant to the Department Head and IMH Director: Rachel Schweikert, psychiatry.headasst@ubc.ca, 604-822-7310
- Requests, inquiries and updates regarding meetings with the Department Head and IMH Director
- Requests related to weekly Communications Bulletin items
- Head’s Boardroom booking requests
- Department special events inquiries
- Inquiries regarding monthly Departmental meetings
Interim Finance Analyst: Fei Peng, fei.peng@ubc.ca, 604-822-7734
- Financial policies and procedures (UBC, Faculty of Medicine & Department)
- Financial problem resolution and support
- Project grant set up (Research grants and Non-Research grants)
- FMS access & signing authority
- Purchasing
- General finance questions or concerns
- General finance support (review of funding for hires, reconciliation processes, etc)
- Purchase card coordinator
- Financial processing oversight