Director of Administration: Colleen Tinline 604-822-7313 email: colleen.tinline@ubc.ca
- Oversees all administrative operations
- Manages strategic initiatives
- Budgets, financial commitments
- Administrative representation for Department (internal and external units)
- Department resource management
- Faculty recruitment planning and process oversight
- Faculty merit and PSA
- Faculty leaves
Administrative Coordinator: Corinne Carpenter 604-822-7310 email: corinne.carpenter@ubc.ca
- Head’s office administration
- Institute of Mental Health Administration
- Department Communications
- Department Events
- Website Updating
- Email lists
Personnel and Business Operations Manager: Vicky Yau 604-822-7315 email: vicky.yau@ubc.ca
- Responsible for all Department HR activities, business operations and operational planning
- Staff recruitment, job descriptions, and position classifications
- Faculty recruitment, advertising, and work permits
- Staff performance management
- Staff merit
- Royal College Academic Certification
- Research Grant / Salary application review for the Head’s signature
- Department budgeting and projections
- Facility and space management
- Health and Safety
Assistant HR Manager, Faculty Appointments : Margaret Koshi 604-822-2142 email: margaret.koshi@ubc.ca
- Full-time Faculty appointments, reappointment’s, promotions and tenure
- Clinical Faculty appointments, reappointment’s, and promotions
- Clinical Faculty work permits
- Other Faculty appointments requiring committee review
- Faculty inquiries and orientation (setting up CWL, email, etc) for faculty appointments
HR Assistant: Amity Chiang 604-822-7610 email: amity.chiang@ubc.ca
- Staff and student appointments, enquiries and orientation (CWL, emails, etc.)
- Staff leave management
- Hourly payroll
- Postdoctoral Fellow, Research Associates ad Clinical Fellow appointments, enquiries and orientation (CWL, email, etc)
- Immigration offer letters for Postdoctoral Felllows and Clinical Fellows
- Honorary and visitor appointments
- Volunteers
- Criminal record checks
Finance Manager: Minoo Moharrer CPA CMA 604 822 7734 email: minoo.moharrer@ubc.ca
- Financial policies and procedures (UBC, Faculty of Medicine & Department)
- Financial problem resolution and support
- Project Grant set up (Research grants and Non-Research grants)
- FMS access & signing authority
- Purchasing
- General finance questions or concerns
- General finance support (review of funding for hires, reconciliation processes, etc)
- Purchase card coordinator
- Financial processing oversight
Finance & Admin Assistant: Helen Yau 604-822-7314 email: psychiatry.financeasst@ubc.ca
- Financial Processing
- Reception
- Room bookings
- Key requests
- Supplies and vendor contact
- Facilities and health and safety assistance