Director, Administration: Vicky Yau, vicky.yau@ubc.ca, 604-822-7313
- Oversees all administrative operations, Department HR activities, business operations and operational planning
- Manages strategic initiatives
- Budgets, financial commitments
- Administrative representation for Department (internal and external units)
- Department resource, facility and space management
- Faculty recruitment planning and process oversight
- Faculty merit and PSA
- Faculty leaves
- Faculty recruitment, advertising, and work permits
- Royal College Academic Certification
- Research Grant / Salary application review for the Head’s signature
Assistant HR Manager, Faculty Appointments: Margaret Koshi, margaret.koshi@ubc.ca, 604-822-2142
- Full-time Faculty appointments, reappointments, promotions and tenure
- Clinical Faculty appointments, reappointments, and promotions
- Clinical Faculty work permits
- Other Faculty appointments requiring committee review
- Faculty inquiries and orientation (setting up CWL, email, etc) for faculty appointments
Assistant HR Manager: Amity Chiang, amity.chiang@ubc.ca, 604-822-7315
- Staff, students appointments and reappointments
- Postdoctoral Fellow, Research Associates, Clinical Fellow appointments and reappointments
- Staff recruitment, job descriptions, and position classifications
- Staff performance management
- Staff merit
- Staff leave management
- Health and Safety
HR Assistant: Bree Wilson, bree.wilson@ubc.ca, 604-822-7610
- Staff and student appointments inquiries and orientation (CWL, emails, etc.)
- Hourly payroll
- Postdoctoral Fellow, Research Associates and Clinical Fellow appointments inquiries and orientation (CWL, email, etc)
- Immigration offer letters for Postdoctoral Fellows and Clinical Fellows
- Honorary faculty and visitor appointments
- Volunteers
- Criminal record checks
Finance & Admin Assistant: Danielle Hull, danielle.hull@ubc.ca, 604-822-7314
- Financial processing
- Reception
- Room bookings
- Key requests
- Supplies and vendor contact
- Facilities and health and safety assistance
- Voice administrator (telephones)
Interim Finance Manager: Fei Peng, fei.peng@ubc.ca, 604-822-7734
- Financial policies and procedures (UBC, Faculty of Medicine & Department)
- Financial problem resolution and support
- Project grant set up (Research grants and Non-Research grants)
- FMS access & signing authority
- Purchasing
- General finance questions or concerns
- General finance support (review of funding for hires, reconciliation processes, etc)
- Purchase card coordinator
- Financial processing oversight
Assistant to the Department Head and IMH Director: Vacant
Please email psychiatry.headasst@ubc.ca for assistance with:
- Requests, inquiries and updates regarding meetings with the Department Head and IMH Director
- Requests related to weekly Communications Bulletin items
- Head’s Boardroom booking requests
- Department special events inquiries
- Inquiries regarding monthly Departmental meetings