20110719 CIHR Operating Grant application procedures and deadlines


Dear Researchers,

Deadline information

 In order to meet UBC/FoM’s
September CIHR Operating Grants deadlines for faculty approval, please ensure
grant applications are submitted to the Department Administration Office –
attention Vicky Yau, by Thursday, September 1st 2011
for Department review & approval. That will allow the department to
meet central UBC deadline of mid September.
Should you submit your documents for Department approval after
September 1, 2011, you will not receive a guarantee of administrative review
from ORS which includes confirmation of application completeness and requisite


CIHR Operating Grants procedures and deadlines:

For the September CIHR Operating Grant competition, the Faculty of Medicine
(FoM) has agreed with the Office of Research Services (ORS) on the following

  1. Your application package must
    be submitted to the Dean’s Office or affiliated hospital research office
    by Friday, September 9th, 2011 for Faculty approval.  You have the
    option of dropping off a paper copy or emailing it to the Faculty
    signature contact for your site.
    See below for a complete list of the required items.
  2. Your documents will be printed
    (if necessary) and after Faculty approval, taken to ORS.
  3. Your electronic copy must be
    submitted via ResearchNet no later than Wednesday, September 14, 2011
    (this allows you to continue working on the scientific portion of your
    grant after you have submitted your paper copy until you submit
    electronically through ResearchNet on or before September 14th).
  4. ORS will electronically approve
    your application via ResearchNet for submission to CIHR.

remember that in addition to Point Grey Campus, Faculty approval can be
obtained from the Associate Deans of Research at other hospital sites (VCHRI,
PCHRI, CFRI, and BCCRC) as well.

you cannot meet the September 14th deadline for ResearchNet e-submission,
ORS will accept your e-submission on ResearchNet up until 10 am on Thursday,
September 15, 2011 provided that:

documents were approved by FoM and submitted to ORS

is complete, including all signature from UBC co-applicants and co-applicants
from other institutions


Documents to be submitted to the FoM:

  1. Completed FoM Grant Application
    Cover Sheet, including signatures of the Principal Investigator and
    Department Head
  2. CIHR Application Details pages
    1 & 2 (download from ResearchNet under “Preview Application
    NOTE: It has come to our attention that some applicants are
    selecting various sites, departments, etc for the Institution Paid
    question on the Application Details. In the “Institution Paid”
    field, it is critical that you select the UBC code, “CAAA” from the
    dropdown list to ensure your application is routed to UBC ORS for
  3. CIHR signature pages,

    1. Routing
    2. Signature
      page for co-applicants (if applicable). The nominated principal applicant
      does not need to sign on the CIHR signature pages.
      NOTE: CIHR requires all signature pages to be scanned and uploaded
      to ResearchNet. As a result, any/all signatures can be faxed,
      photocopied, or stamped.
    3. Institution
      signature page – ORS will approve on ResearchNet, so this page will not
      be signed and returned to you
  4. Summary of research proposal
  5. “Application for Funding –
    Budget” pages from CIHR, and budget justification
  6. In the case of cooperative
    projects, letters of support or commitment from collaborating companies or
  7. If your application involves an
    industry collaborator, a complete copy of the application is required

more information regarding this procedure, please visit the FoM website,
or the ORS website.

you have any questions, please contact:

contact: Vicky Yau – 604-822-7315, email: vicky.yau@ubc.ca

contact: Bryan Wong – 604-822-7207, email: bwong@medd.med.ubc.ca) or

contact: Lily Liew – 604-822-8581, email: lily.liew@ors.ubc.ca

note that the application process for the CIHR New Investigator award,
available at this
, differs from the information posted above.  Researchers are
encouraged to contact Bryan Wong directly if they have any additional questions
about the New Investigator award.