IRP & WORKDAY

 

UBC’s strategic plan, Shaping UBC’s Next Century, sets out UBC’s vision, purpose, values and goals, as well as the themes and core areas that shape UBC’s strategies for the years ahead. One core area includes a systems renewal which the Integrated Renewal Program (IRP) will deliver.

The Integrated Renewal Program (IRP) is a business process transformation and UBC has selected Workday as the core enterprise system to replace UBC’s Student Information System (SIS), Human Resource Management System (HRMS), and Financial Management System (FMS).

UBC’s go-live date for Workday is November 2, 2020. Click to find out how to prepare!

About the Integrated Renewal Program (IRP)

Through the IRP, the way we support learning and research, and how we work at UBC will be transformed, creating a cohesive, integrated, and enriched experience for students, staff, and faculty.

The IRP will:

  1. Support an engaged, collaborative, and exceptional learning, research, and working environment for students, staff, and faculty.
  2. Enable a cohesive alignment of practices and processes.
  3. Create a simple, intuitive, consistent user experience where we interact with confidence and ease.
  4. Ensure reliable, integrated, and accessible institutional data that enables people to make informed, strategic decisions.
  5. Position UBC and its people to embrace opportunities and adapt to future needs and requirements.
  6. Provide robust, secure, sustainable solutions that are fiscally responsible.

About Workday and its Anticipated Benefits

Workday is an industry-leading Software-as-a-Service (SaaS) cloud-based platform that provides users with a 21st century experience that continually evolves. It consistently passes rigorous third-party compliance audits of security, confidentiality, availability, and privacy controls with 99.9% uptime in the past two years. Workday offers flexibility to configure its product to accommodate UBC’s preferred business processes.

Preparing for IRP & Workday

It is essential that all UBC Psychiatry faculty, staff, and students participate in Workday training in order to gain a working knowledge of fundamental day-to-day tasks in the new system.

A CWL log-in name and password is required for Workday training resources, and for access to the Workday platform once it goes live on November 2, 2020. All Department faculty, staff, and student employees are strongly encouraged to check their CWL registration status, and to sign up for their CWL here if they have not yet done so. You will need your UBC ID and CWL Sign-up PIN for this.

If you require your UBC ID and CWL Sign-up PIN, please contact the HR Team via Zoom on Tuesdays and Thursdays between 2pm to 4pm:

Zoom Link https://ubc.zoom.us/j/98297165270?pwd=bUtRWXFYWmkxSGlXYW43Nkl4eUk5QT09
Meeting ID 982 9716 5270
Passcode 393181
One-tap Mobile

+16473752970,,98297165270#,,,,,,0#,,393181# Canada

+16473752971,,98297165270#,,,,,,0#,,393181# Canada

 

Alternatively, you can contact Bree Wilson, HR Assistant, at bree.wilson@ubc.ca with your request for your UBC ID and CWL Sign-up PIN.

Click to learn about the online self-serve training courses you need to be ready for Workday!

Additional Information and Resources

CAMPUS WIDE LOGIN (CWL) SIGN-UP
IRP & WORKDAY FUNCTIONAL SCOPE
WORKDAY TRAINING FOR DEPARTMENT MEMBERS 
IRP & WORKDAY
GLOSSARY
FREQUENTLY ASKED QUESTIONS
IRP Community Connect Newsletter

If you have additional questions or require support, you can use the UBC IRP Searchable Q & A Database or submit your question to UBC ServiceNow (both require CWL login).