UBC Psychiatry IT: Memos & Updates | December 2023

Happy Birthday to Allan Kwan!

Allan has been a great part of the IT department and has made my transition very easy. I look forward to working with him in the New Year to continue supporting the Department.

It will also mark the last day for Prabhjot Singh, our temp IT support. It’s been great to know and work along side him the past few months. I hope for great things for him and his career in the future.

If you any IT emergencies over the holiday break, please email psychiatry.it@ubc.ca for support.

Wishing everyone happy holidays and see you in the New Year!

*Attention* It’s time for the mid-month update and reboot cycle, so please be sure to save all your work and restart your computer at end of day today. All file share servers will also be updated and rebooted.

Keep Up to Date with Monthly Phishing Workshops

First, the Information Security Management team will be hosting a monthly 30-minute Phishing Workshop series that will offer a unique opportunity to review real phishing campaigns that have targeted our university community since the previous session. Each workshop will be available online via Zoom every second Wednesday of the month from 11:00am to 11:30am, starting January 10. These sessions are open to all faculty, staff and students. Registration is required.

What to Expect:

Real Scenarios: Explore recent phishing attempts and tactics used by cybercriminals
Educational Insights: Learn to identify phishing red flags and protect against attacks
Interactive Learning: Engage with real phishing messages for practical experience
Empowerment: Gain knowledge to safeguard personal and university data
Community Defense: Contribute to fortifying our university’s cybersecurity resilience

Your active participation during these workshops will help strengthen our collective resilience against cyber threats.

For registration details, visit the Monthly Phishing Workshops page:

hxxps://privacymatters.ubc.ca/monthly-phishing-workshops

Monthly Server Maintenance

Psychiatry IT will be patching and completing updates on Servers PSYT1776, PSYT1486 and PSYT1861 between Friday December 1 (8pm) to Sat December 2 (10am). Please be sure to save any open documents and log off/restart your computer at the end of your day.

What is MFA?

MFA is short for Mult-Factor Authentication, also known as 2FA or 2-Factor Authentication. It is an added level of security for online accounts. It requires users to provide aa additional form of authentication, like a code sent to their phone, along with their username and password. It helps prevent unauthorized access and protects sensitive information. Popular MFA methods are SMS text, phone call, and authentication apps.

Always enable MFA on accounts that contains or provides access to any personal data. MFA is on by default for UBC CWL access.

Popular Apps used for MFA: Google Authenticator, Microsoft Authenticator, Duo Mobile.

Some useful links below for more info on MFA:

https://support.microsoft.com/en-us/topic/what-is-multifactor-authentication-e5e39437-121c-be60-d123-eda06bddf661

https://duo.com/product/multi-factor-authentication-mfa/what-is-mfa

Sincerely,

Simon Chong

The UBC Department of Psychiatry Administration Office respectfully acknowledges the land on which we live, work and play is the traditional, ancestral, and unceded territories of the Coast Salish Peoples, the xʷməθkʷəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səlilwətaɬ (Tsleil-waututh).