Worksite Safety Inspection Survey

Worksite Safety Inspection Survey

Dear colleagues,

I hope everyone had a happy and relaxing holiday break.

This week, the Faculty of Medicine’s Health & Safety team is pleased to launch the second annual Worksite Safety Inspection Initiative. This initiative is designed to improve operational effectiveness and efficiency of WorkSafe BC-required inspections for offices/workstations.

As part of the initiative, all Faculty of Medicine faculty and staff who work onsite in office/administrative spaces are asked to answer 10 short questions about their UBC office or workstation by February 2. Home offices are not included in this program.

The questions will focus on UBC office/workstation safety concerns only — laboratory inspections are not included and will continue to be completed in-person by Local Safety Teams (LSTs).

Utilizing this inspection survey every January helps to satisfy our responsibility as an employer to conduct regular worksite inspections. As a senior leader, we sincerely appreciate your support in championing this initiative and we ask for your support in sharing the below information and survey link with your teams.

We understand that questions may be directed to you and your teams. You can find more information and FAQs on MedNet. You may also direct any questions to fom.safety@ubc.ca.

Thank you so much for your ongoing commitment to workplace health and safety — your efforts are very appreciated.

Please cascade the following message to your teams:

As part of the Faculty of Medicine Health & Safety team’s Worksite Safety Inspection Initiative, all Faculty of Medicine faculty and staff who work onsite in office/administrative spaces are asked to answer 10 short questions about their UBC office or workstation by February 2. Home offices are not included in this program.

Everyone who completes the survey will automatically be entered into a draw to win one of two personal Emergency Readiness Kits.

Once the survey is complete, the Health & Safety team will review responses and work with Local Safety Teams to resolve any hazards and ensure all areas are inspected.

Complete the survey: hxxps://ubc.ca1.qualtrics.com/jfe/form/SV_1RhAralcZFJGMJg

Have a question? Find more information and a list of helpful FAQs at hxxps://mednet.med.ubc.ca/announcements/worksite-safety-inspection-survey-2024/#faqs

You may also direct any questions to fom.safety@ubc.ca.

(Please change hxxps to https when copying and pasting the above links into a browser.)

Thanks,

Nick Steel  (he/him)
Senior Advisor, Health & Safety
Faculty of Medicine | Safety & Risk Services
The University of British Columbia | Vancouver Campus | Musqueam Traditional Territory
336-2389 Health Sciences Mall | Vancouver BC | V6T 1Z3 | Canada
Phone 604 827 2864
nick.steel@ubc.ca
srs.ubc.ca

In the Spotlight | JOANNE SINAI

January 2024

Meet Dr. Joanne Sinai, a Clinical Associate Professor and a psychiatrist with the Urgent Short Term Assessment and Treatment (USTAT) team in Victoria. She previously served as the Associate Program Director for Curriculum for our Postgraduate Residency Program, and has been a member of the Department since 2007.

What community do you work in?

I grew up in Toronto, and went to medical school and did my residency there.  I moved to Victoria in 2003 with my young family. In Victoria, I have always had more than one job.  My main job is at USTAT (Urgent Short Term Assessment and Treatment).  At the clinic we work alongside a really talented group of psychotherapists.  We have a full DBT program, and offer short term therapy to people in crisis. We also often see people when they are discharged from the hospital as we are the clinic that has the capacity to take on new patients the quickest. 

I love working on this team.  It enables me to treat patients who require a much higher level of care than I can provide in my private practice.  In my private practice I do long term psychotherapy, generally for people with complex trauma and chronic mood or anxiety disorders.  I have also been on our psych ER team for many years.  Finally, I just finished 6 years of the Associate Director of Curriculum for UBC.  I have an Masters of Education in Health Professional Education, so this job was a good fit for me, and I feel proud of the job we did updating the curriculum for CBD.

What are some of your main goals as an instructor related to student learning?

When I teach students and residents, I try to emphasize that psychiatry is an art, and that they are the most important tool they have.  I try to help people become comfortable being themselves in clinical interactions so they can connect with patients, while at the same time maintaining necessary boundaries.

I have a reputation for being a stickler for detail, and I have taught the PGY1 residents a seminar on how to write a great consult note for many years.  Being able to write a great consult note is the core skill of psychiatry, and once a resident has mastered this they can move on to learning more about treatment. Residents who come work with me at USTAT know that I am always happy to read over their consults and edit them in Track Changes, and have to be able to tolerate a lot of red!

A Day in the Life of a Psychiatrist

I wrote these a number of years ago for a Canadian Psychiatric Association Booklet. They are a compilation of patients with details changed. One of the things I love about psychiatry is that every day is different.

An Ironic Hour:
I’m in a session with a woman who I have finally accepted has a diagnosis of late onset schizophrenia. I feel very fond of her. Over the past two years I‘d been working with her in a CBT model in order for her to be able to regain some of what she had before her life was derailed by psychosis. She’d accepted without question the antipsychotics I’d prescribed (and the barely tolerable side effects) and the exposures and behavioural experiments I‘d suggested. I’d thought that her compliance was due to her fondness of me. She’d moved from acute paranoia regarding her family, to returning to live with them. I felt very connected with her and full of what I assumed was great empathy. She, though, felt nothing. The illness and possibly the medication had stolen her capacity to feel. She only remembered what it was like to feel affection and love. So my empathy was a projection if not a delusion.

An Anxious Hour:
I enjoy the challenge of treating anxiety disorders. However, I’d never considered dental phobia as the cause of social phobia. I’d been referred a woman in marital crisis. She had a history of IV cocaine abuse. As I’d discovered, the stakes were very high for her. She was extremely dependent on her husband (about to leave her) to function for her given her highly symptomatic social anxiety. I’d convinced her that a trial of an SSRI could help her anxiety. When I’d routinely asked about her appetite, I’d discovered she only ate soft foods. The story had quickly emerged. She’d avoided the dentist since childhood. She had only a handful of teeth left. The IV cocaine she’d used was injected into her gums as an anesthetic. She’d used the same syringe to drain her dental abscesses. She’d frequently pulled out her own teeth. She was in chronic pain and had terrible halitosis. She was so self-conscious of the condition of her teeth and her bad breath, that she’d avoided contact with people. I’m sure I was smiling as she’d told me the story. Here was a phobia that I could sink my teeth into. SSRI’s? Who needs them?

An Hour of Connection:
I am at play in the field of psychosis. I don’t usually see someone so floridly psychotic at this “short term” psychotherapy clinic. The patient had begun the interview by ensuring the correct pronunciation of my surname. I’d reciprocated his attention and explored the origins of his unusual name. The connection was instant. He was quite willing to let me delve into the web of his psychotic world. He’d veered, suddenly, into the world of his manhood, alluding to the power of driving a motorcycle. As I’d commented “um hmmm” and changed the topic, he’d raised his eyebrows and smiled. He was onto me. He knew I had little interest in his manhood, but infinite interest in him.

A Teaching Hour: The patient in the emergency room is a middle-aged woman with Borderline Personality Disorder who is feeling suicidal. She’d had an extremely abusive and chaotic childhood. Despite this, she’d managed to succeed beyond her imagination. She’d persevered in obtaining a fulfilling career. In the interview room, the patient had sat in a fetal position with tears streaming down her face. The medical student did a fine job attempting to elicit the HPI from the patient. However, her questions were met with tears, mumbles, and vague replies. I’d thought that I would demonstrate a “more effective” interviewing technique, one that would engage the patient in reconnecting with her adaptive defenses and enable us to discharge her home. I changed tactics. I left behind anything to do with why she was in the ER, and asked her about her work. The patient sat up, held her head high and in a normal tone of voice proceeded to proudly tell us about how she’d managed to get into her career. In this state, she was coherent, articulate, funny and clearly very intelligent. Overconfident, I’d begun to discuss discharge plans. But as quickly as the patient had recovered, she’d regressed. And all the king’s horses and all the king’s men couldn’t put her back together again. In the end, we admitted her to the hospital.

What are your interests and hobbies outside of work?

Outside of work, I like to be creative. I’ve been doing pottery off and on since childhood. I find wheelwork really meditative and grounding. Trying to centre a large piece of clay against the centrifugal force is hard work. I also write poetry, and have published a few pieces. I’ve always been interested in photography, and began printing my own black and white photos in middle school. Lately, I’ve been working on some macro photography. It’s inspired by the electron microscopy photographs I remember from med school.

Here are links to some of my poems:
Hangers: https://www.cmaj.ca/content/187/10/E330
Lament for a Lost Grandmother: https://ars-medica.ca/index.php/journal/article/view/181/60

REMINDER: 2023-24 Psychotherapy & Research Supervision Invoice Submission

** Sent on behalf of the UBC Psychiatry Postgraduate Education Team. Please direct related inquiries to psychiatry.education@ubc.ca. **

Dear UBC Postgraduate Psychotherapy and Research Supervisors,

This is a reminder to submit your Psychotherapy and Research Supervision Invoices for the 2023-24 fiscal year (April 1, 2023 to March 31, 2024) for PGY1-5 UBC residents and PGY6 subspecialty psychiatry residents. Note that fellow and visiting resident teaching is NOT eligible.

Please see the Eligibility Criteria for CTwPC funding for details. Please only submit the invoice if your supervision time cannot be billed through MSP.

For the PGY3 IPT and CBT Course, please invoice the group supervision portion (2-4pm) only. Please do not input Academic Day Seminars in this invoice, as they are automatically calculated by the Program.  

The deadline for all invoice submission is Sunday, March 31, 2024 at 11:59PM. All payments will be processed after fiscal year-end (March 31, 2024). 

You can submit your psychotherapy and research supervision time via this Online Submission Form. The form allows for up to 150 entries and a partially completed form will automatically be saved on the same computer you are using once you click the “Next” button on the first page. You can return at a later time to that same computer to complete your invoice form. When you submit your form, you will receive a confirmation by email with a copy of your submission for your records.

If you have any questions, please contact us at psychiatry.education@ubc.ca.

Thank you for your continued mentorship and teaching of our residents.

Kind regards,

Education Office
UBC Department of Psychiatry

We humbly acknowledge, with gratitude, that we live, work, and play as an uninvited guest on the traditional, ancestral, and unceded territory of the xwməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil- Waututh) Nations. 

2023 in Review: Don’t Miss the UBC Department of Psychiatry Annual Newsletter!

Dear colleagues,

With the end of 2023 drawing near, I wish to take this opportunity to express my gratitude to each of you for your countless contributions and hard work, and also celebrate our collective achievements this year as a Department.

The concrete targets outlined in our Strategic Plan for 2020-2025 continue to serve as reliable benchmarks by which we measure our successes, and I am delighted to note that 2023 has been an exceptional year in terms of progress.  

We remain committed to expanding our research capacity at UBC-Vancouver and across our distributed sites, with several active recruitments in progress in the areas of Concurrent Disorders and Youth Depression, and within the Northern Medical Program and Fraser Health. Further, there are several new academic positions on the horizon, which we are looking forward to announcing in the New Year. On the educational front, we welcomed the first two residents of our new Interior track in July 2023, and in 2024-2025, anticipate more training positions in our Psychiatry postgraduate programs than ever before.

We also set our sights on completing several large projects, including the launch of the refreshed Department website, the restructure of our Divisions and the appointment of three new Division Heads, the inaugural application cycle of our Stimulus Grant program, and the establishment of a new Resident and Faculty Respectful Environments, Equity, Diversity and Inclusion (REDI) Committee and a new Awards and Recognition Committee.

Additionally, this past summer the Department prepared and submitted a comprehensive Academic Unit Report in advance of the departmental internal review, which was completed by a panel of FoM reviewers in October. I sincerely appreciate every Department member who took the time to participate in the interviews, as your engagement and candid feedback have been crucial to the process. The internal review presented a valuable opportunity for us to track our many milestones over the last several years, reflect upon the state of the Department, and take a closer look at the opportunities and challenges of our current academic environment, so that we may explore renewed priorities and take meaningful steps toward achieving these in the months and years ahead.

This year-end newsletter encapsulates all of our notable highlights from this year, and I hope you will read through it with a sense of pride and accomplishment. In my fifth year as Department Head, I remain indebted to our four Associate Heads who have been indispensable to our leadership team, and of course, all of our outstanding Department members without whom our achievements thus far would not have been possible. With your continued engagement and ongoing support, I look forward to working together as we set our course for the New Year.

Once again, I thank you all and hope you have a safe, happy and well-deserved rest this holiday season!

Read the Newsletter in Web PDF

Read the Newsletter in Issuu

Sincerely,

Dr. Lakshmi N. Yatham, MBBS, FRCPC, MRCPsych (UK), MBA (Exec)                       
Professor and Head, UBC Department of Psychiatry
Director, Institute of Mental Health, UBC
Regional Head and Program Medical Director, VCH/PHC

The UBC Department of Psychiatry Administration Office respectfully acknowledges the land on which we live, work and play is the traditional, ancestral, and unceded territories of the Coast Salish Peoples, the xʷməθkʷəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səlilwətaɬ (Tsleil-waututh).

You Are Invited: UBC Psychiatry Annual General Meeting on Thursday February 15 @ 4:30pm

Department Head Dr. Lakshmi Yatham invites you to attend the UBC Department of Psychiatry Annual General Meeting on Thursday February 15, 2024 from 4:30 pm to 6:00 pm

The meeting will be held at UBC Life Sciences Centre, 2350 Health Sciences Mall, Room LSC 1003. **For those unable to attend in person, virtual attendance via Zoom is possible (information below).

      Zoom Meeting ID: 91366 217076  
      Passcode: 217076

All members of the Department of Psychiatry are invited to attend, and your engagement at the meeting will be greatly appreciated.

Thanks to Everyone Who Joined Us at the Year-End Festive Celebration!

The UBC Psychiatry Festive Celebration was held on Friday December 15th, with another great turn out. It was wonderful to see so many faculty, staff, students, trainees and residents to gather together for a fun and relaxed evening. Thank you to all who attended!

View all the event’s photos in our UBC Psychiatry Flickr Album!

Departure of Dr. Jordan Cohen as Associate Head, PGE & CPD

Dear Colleagues,

I am writing to share with you that, due to medical reasons, Dr. Jordan Cohen will be stepping down from his role as Associate Head, Postgraduate Education & Continuing Professional Development, effective December 31, 2023.

Since his appointment in April 2022, Dr. Cohen has served in this role with a great deal of enthusiasm and dedication, demonstrating exemplary leadership to the Department’s Postgraduate Education and CPD portfolios. He has been instrumental in steering a number of important initiatives in our Postgraduate Programs, which included overseeing the full accreditation of our Forensic Subspecialty Program as well as the ongoing development and implementation of CBD curricula across our Postgraduate Programs, and notably, playing a key role in guiding the establishment of a CaRMS-track residency program in Interior Health. Furthermore, as a core member of our Executive, Advisory and various Education committees, Dr. Cohen brought to the table his valuable expertise, and his perspectives and contributions to discussions were always highly respected and appreciated.

Please join me in sending Jordan all of our positive thoughts and well wishes as he navigates through his personal health challenges, and sincerely thanking him for his outstanding leadership and service to the Department.

Sincerely,

Dr. Lakshmi N. Yatham, MBBS, FRCPC, MRCPsych (UK), MBA (Exec)             
Professor and Head, UBC Department of Psychiatry
Director, Institute of Mental Health, UBC
Regional Head and Program Medical Director, VCH/PHC

The UBC Department of Psychiatry Administration Office respectfully acknowledges the land on which we live, work and play is the traditional, ancestral, and unceded territories of the Coast Salish Peoples, the xʷməθkʷəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səlilwətaɬ (Tsleil-waututh).

UBC Department of Psychiatry Staffing Update | December 2023

Dear Department members,

I wish to share with you some important staffing updates and announcements regarding our UBC Department of Psychiatry Administration Office.

Firstly, we are delighted to welcome Ms. Terena Zhao as our new Administrative Assistant to our six Division Heads. Terena is a recent UBC graduate with previous experience working in a busy medical clinic, and in her new position, she will act as the Division Heads’ primary point of contact. She will be responsible for coordinating meetings, organizing events, and undertaking other administrative tasks as needed to support our Division Heads and their activities. Terena will be situated at Detwiller Pavilion at UBC Hospital and may be reached by email at psychiatry.divisions@ubc.ca.

Additionally, we are excited to share that Ms. Ikuko Azuma has joined our staff as Project Manager on a permanent basis. She initially joined our team as a UBC Hiring Solutions staff member, and has since done an outstanding job in supporting a broad range of projects and initiatives for the Department and Administrative team. Ikuko will continue to be situated at Detwiller Pavilion at UBC Hospital, and she may be reached by email at psychiatry.projects@ubc.ca.

Please join me in warmly welcoming Terena and congratulating Ikuko in their new roles on the UBC Psychiatry Administration Team! 

I wish you all a safe and happy holiday season,


Vicky Yau
Director, Administration
UBC Department of Psychiatry

The UBC Department of Psychiatry Administration Office respectfully acknowledges the land on which we live, work and play is the traditional, ancestral, and unceded territories of the Coast Salish Peoples, the xʷməθkʷəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səlilwətaɬ (Tsleil-waututh).

Congratulations to Dr. Alexander Levit, Awarded Funding Through the COPE Special Fund Initiative!

Congratulations to PGY4 resident Dr. Alexander Levit, whose educational project proposal was selected for funding by the Coordinators of Psychiatric Education (COPE) Special Education Fund. This fund is meant to encourage a broad range of educational activities, led by residents, that are related to postgraduate psychiatry training in Canada.

His project, titled “Interactive simulation training in complex presentations of undiagnosed bipolar disorder,” aims to supplement resident’s training in diagnosing bipolar disorder in the context of high complexity presentations (e.g. with multiple comorbidities). It is anticipated that honing resident’s abilities to recognize and diagnose bipolar disorder in more complex presentations will empower residents to provide more confident and higher quality patient care, and also help to mitigate delays in the diagnosis and treatment of bipolar disorder. Learning materials and a facilitator’s manual generated for this educational activity will be made available to resident programs country-wide.

Congratulations once again to Dr. Levit on this exciting news!

UBC Psychiatry IT: Memos & Updates | December 2023

Happy Birthday to Allan Kwan!

Allan has been a great part of the IT department and has made my transition very easy. I look forward to working with him in the New Year to continue supporting the Department. 

It will also mark the last day for Prabhjot Singh, our temp IT support. It’s been great to know and work along side him the past few months. I hope for great things for him and his career in the future.

If you any IT emergencies over the holiday break, please email psychiatry.it@ubc.ca for support.

Wishing everyone happy holidays and see you in the New Year!


Keep Up to Date with Monthly Phishing Workshops

First, the Information Security Management team will be hosting a monthly 30-minute Phishing Workshop series that will offer a unique opportunity to review real phishing campaigns that have targeted our university community since the previous session. Each workshop will be available online via Zoom every second Wednesday of the month from 11:00am to 11:30am, starting January 10. These sessions are open to all faculty, staff and students. Registration is required.

What to Expect:

  • Real Scenarios: Explore recent phishing attempts and tactics used by cybercriminals
  • Educational Insights: Learn to identify phishing red flags and protect against attacks
  • Interactive Learning: Engage with real phishing messages for practical experience
  • Empowerment: Gain knowledge to safeguard personal and university data
  • Community Defense: Contribute to fortifying our university’s cybersecurity resilience

Your active participation during these workshops will help strengthen our collective resilience against cyber threats.

For registration details, visit the Monthly Phishing Workshops page:

hxxps://privacymatters.ubc.ca/monthly-phishing-workshops


Monthly Server Maintenance

Psychiatry IT will be patching and completing updates on Servers PSYT1776, PSYT1486 and PSYT1861 between Friday December 1 (8pm) to Sat December 2 (10am). Please be sure to save any open documents and log off/restart your computer at the end of your day.


What is MFA? 

MFA is short for Mult-Factor Authentication, also known as 2FA or 2-Factor Authentication. It is an added level of security for online accounts. It requires users to provide aa additional form of authentication, like a code sent to their phone, along with their username and password. It helps prevent unauthorized access and protects sensitive information. Popular MFA methods are SMS text, phone call, and authentication apps.  

Always enable MFA on accounts that contains or provides access to any personal data. MFA is on by default for UBC CWL access.  

Popular Apps used for MFA: Google Authenticator, Microsoft Authenticator, Duo Mobile.  

Some useful links below for more info on MFA: 

https://support.microsoft.com/en-us/topic/what-is-multifactor-authentication-e5e39437-121c-be60-d123-eda06bddf661

https://duo.com/product/multi-factor-authentication-mfa/what-is-mfa

Sincerely,

Simon Chong

Computer Systems Manager
Medicine | Psychiatry | Psychiatry IT
The University of British Columbia | Vancouver Campus | Musqueam Traditional Territory
2C1 – 2255 Wesbrook Mall | Vancouver British Columbia | V6T 2A1 Canada
psychiatry.it@ubc.ca 
http://psychiatry.ubc.ca

The UBC Department of Psychiatry Administration Office respectfully acknowledges the land on which we live, work and play is the traditional, ancestral, and unceded territories of the Coast Salish Peoples, the xʷməθkʷəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səlilwətaɬ (Tsleil-waututh).