Accreditation standards require all clinicians and healthcare practitioners to hold a UBC clinical faculty appointment in order to teach and assess UBC students and residents. Please review these eligibility guidelines prior to submitting your application. All appointments comply with the UBC Faculty of Medicine Policy and application requirements, which applicants are encouraged to review.

At this time, only individuals who hold an open work permit, a work permit that includes a UBC appointment, or have permanent resident status are eligible to hold a UBC clinical faculty appointment. Those who hold a work permit naming solely the Health Authority as their employer are not eligible to teach for or be compensated by UBC.

New Appointment

New applicants (unless they have previously held Clinical Faculty appointments at UBC or elsewhere) are usually appointed as Clinical Instructors. Please send your application package to Dora Li, HR Assistant.

For Vancouver-Fraser Medical Program:

The application package for a Clinical Instructor appointment should include the following completed documents:

1. Clinical Instructor Application Checklist for all required documents listed below.
2. Clinical Faculty Application Form, which includes Payment Instructions and Electronic Fund Transfer forms.
3. Statement of Intent Form, confirming eligibility for a clinical faculty appointment and intent to contribute to UBC Undergraduate and/or Postgraduate Medical Education teaching.
4. Support Form, to be completed by the UBC Division Head/UBC Program Director, or Hospital Head/Medical Director or Regional Associate Dean.

Clinical Instructor applications are accepted year-round and typically processes over a period of 2 weeks. Initial appointments are usually for a three-year term, with the possibility of reappointment

For Distributed Sites:

Please contact the respective administrative personnel below to assist you with your application package:

• Island Medical Program: Niobe Getty, Clinical Faculty Appointments Coordinator, niobeg@uvic.ca
• Northern Medical Program: Amber Rushton, Administrative Assistant, amber.rushton@unbc.ca
• Southern Medical Program: Tessa Russell, Clinical Faculty Coordinator, tessad.russell@ubc.ca

New Appointment at a Higher Rank

Applicants that have held a previous faculty appointment at UBC or elsewhere and/or have considerable clinical teaching experience, may apply for an appointment at a higher provided they meet some or all of the eligibility criteria set by the Faculty of Medicine for:

• Clinical Assistant Professor
• Clinical Associate Professor
• Clinical Professor

Higher-rank appointments require the submission of evidence of teaching excellence for formal review by the departmental Clinical Faculty Appointment and Promotion Committee. Inquiries about higher-rank appointments should be directed to Leah Ranada, Assistant HR Manager, for further information and instructions.

All applicants are encouraged to review the Faculty of Medicine Policy on Clinical Faculty Appointments and rank criteria (Appendix A).

Please see the Faculty of Medicine’s website for information on reappointment and promotion processes.

Reappointment

Reappointment is dependent on meeting requirements and submitting the Annual Report (see below).

For faculty entering at a higher rank initially, reappointment is conditional on a formal review process by the Clinical Faculty Appointments and Promotions Committee and requires submission of a Teaching Dossier and UBC formatted CV (Word). The UBC Psychiatry HR team will reach out to those requiring formal review for reappointment in the winter/spring prior to their upcoming June 30 term end date.

Promotion

Promotions are based on meeting some or all of the eligibility criteria set by the Faculty of Medicine for:

• Clinical Assistant Professor
• Clinical Associate Professor
• Clinical Professor

Applications for promotion are considered by the departmental Clinical Faculty Appointment and Promotion Committee in the spring and fall each year. The respective deadlines are January 15^th and July 15^th.

Fall Review Cycle

July 15^th: Deadline for submission of applications

September: Review by the Clinical Faculty Appointment and Promotion Committee

December: Decision by the Faculty of Medicine and UBC Provost

Spring Review Cycle

January 15^th: Deadline for submission of applications

March: Review by the Clinical Faculty Appointment and Promotion Committee

June: Decision by the Faculty of Medicine and UBC Provost

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The promotion application package should include the following completed documents:

Package materials are being updated and will be available soon. Please contact Leah Ranada for enquiries.

The application package should be submitted to Leah Ranada by the January 15^th (Spring Cycle) or July 15h (Fall Cycle).

A condition of continued appointment for Clinical Faculty members is the submission of the Annual Report detailing their activities related to their UBC appointment. These reports are required to maintain the appointment and factor heavily into decisions about reappointment and promotion.

The annual report should be submitted online between July 1^st and December 31^st each year and covers the preceding academic year from July 1^st to June 30^th. 

Clinical faculty that are unable to meet these requirements due to special circumstances should submit their justification to Leah Ranada, Assistant HR Manager, for consideration by the Clinical Faculty Appointments and Promotions Committee.

Training Medical Students

The most up-to-date information on teaching opportunities within the MD Undergraduate Program is available MD Undergraduate Program Teaching Opportunities. Specific inquiries pertaining to Psychiatry should be addressed to the Psychiatry UGE Program Director, Dr. Kathryn Fung.

Training Residents

Specific inquiries pertaining to resident teaching should be directed to the Psychiatry Specialty PGE Program Director, Dr. Irfan Khanbhai.

Opportunities generally include:

• Providing elective/selective experiences in your area
• Being an examiner for OSCEs or STACERS
• Developing OSCEs (3.5 hour credit for each OSCE accepted by the program)

Summary of Teaching Payments

1. All undergrad med school teaching and post-grad resident didactic teaching tracked through the Department’s Teaching Tracking & Payment System (TTPS). You should not need to do any submissions. Currently $106.03 per hour or unit as of July 1, 2024. You should see cheque or deposit about 2 months after the end of each quarter.
2. Postgrad Psychotherapy & Research supervisors still need to submit invoices. Paid yearly.
3. Resident clinical supervision (ie. on the wards) will be based on an amount provided by the Faculty of Medicine for each resident. Supervisors are tracked by the Department and will get a percentage based on resident shared among a number of staff. Ballpark estimate: if a resident is on the ward with you as sole supervisor, this works out to about $700/month currently. Each EPA you assess/submit is $25.  All payments made yearly and you should see cheque or deposit between June and July (may be delayed due to volume of payments).

Mentorship for Clinical Faculty is delivered through the UBC Clinical Faculty Mentoring Program.

The program pairs junior clinical faculty/new educators (mentees) with senior clinical faculty (mentors). The time commitment is approximately 13-15 hours over eight months (including a minimum of 6 mentoring meetings). Mentoring pairs negotiate all aspects of the relationship, including the frequency, length, format, and scope of their meetings.

Applications for participating in the program usually close by August each year. Inquiries should be directed to cf.mentoring@ubc.ca.

The Departmental Clinical Faculty Appointment and Promotion Committee (CFAPC) reviews all requests for the appointment, reappointment, and promotion of clinical faculty. The Committee follows the criteria and guidelines set out in the UBC Faculty of Medicine Faculty of Medicine Policy on Clinical Faculty Appointments (pdf).

The committee has 8 voting members from all ranks elected by and from the clinical faculty. Committee members are elected for a three-year term with the possibility of additional terms if re-elected. Elections for the renewal of committee members are held in the spring. The committee is currently chaired by Dr. Lakshmi Yatham, the Department Head and co-chaired by Dr. Joseph Tham, Clinical Faculty Affairs Representative for Psychiatry. The Committee is advisory to the Head of the Department

Membership of the CFAPC

Chair: Dr. Lakshmi Yatham
Vice Chair & Clinical Faculty Representative: Dr. Joseph Tham

Elected Voting Members:

Dr. Stephen Anderson, Clinical Professor

Dr. Caroline Gosselin, Clinical Professor

Dr. Jake Locke, Clinical Professor

Dr. Hiram Mok, Clinical Professor

Dr. Andrew Howard, Clinical Professor

Dr. Todd Tomita, Clinical Associate Professor

Dr. Stephen Wiseman, Clinical Associate Professor

Dr. Leona Adams, Clinical Assistant Professor